2018 Trek

Hello All,

Tuesday, March 19th will be our next Advisor Contingency meeting for the Philmont 2019 Contingent Committee. The meeting will be at the Service Center on Genisi Drive, Morganville at 7:30pm. Airline tickets have been booked and new preparations are assigned to crews for the contingent trip to Philmont. The Cog Rail is closed indefinetly so we will visit the Royal Gorge. We will schedule a Spring Shakedown hike in 2019 to prepare for Philmont as a Contingent. All participants are required to have a BSA medical form sign by their doctors within the calendar year of July 20, 2019. We currently have 58 registered participants.

The dates for the 2019 adventure are as follows:
Friday July 5: Newark to Denver, CO.
Sunday July 7: Arrive at Philmont
Friday July 19: Denver to Newark NJ

The advertisements for the Philmont 2019 Trek is out on the Monmouth Council Website and registration is now open. Continue to think how you can help as a Crew Advisor and our Contingent about the positions listed below to see how your experience can be best utilized. Some of you may have notes or records from previous treks, please bring them.

Outline of Volunteer Positions:

Crew advisor - participate with crew on bimonthly meetings. Takes part in Philmont trip with crew. The Crew Advisor tracks financial payments for all crew members and returns a summary to the financial coordinator. Also, coordinate skills to prepare for trek.

Contingent Management - takes on pre-trek trip responsibilities such as coordination of Spring or Fall shakedown hike and or food ordering. Help with reservations or hat/shirt ordering as outlined below.

Contingent support - Helps with Fall or Spring shakedown hikes in addition to other responsibilities.

1 = Contingent Leader - Drew Kimberlin
2 = Meeting Notes
3 = Shakedown Hikes: Logistics - Giovanni Migliazza
4 = Shakedown Hikes: Food - Terry Schmalzried
5 = Conservation Weekend - Scott Scharaldi
6 = Fundraising
7 = Kick Off
8 = Promotions
9 = Shirt, Hats, Patches - Fran Daily
10 = Copy Assistance - Joe Lezamiz
11 = Mailings
12 = Tour Planning - Itinerary
13 = CPR/ First Aid/ Training - Craig & Vicki Sherman
14 = Financial Records - David Napalatano
15 = First Aid Supplies
16 = Adult Shakedowns June 10 complete - Scott Scharaldi
17 = Contingent Meeting September 5 7pm - 9pm - Dan Bodner
18 = Crew Development
19 = Web Site
20 = Ship Stoves - Louis Pelissier

The Advisors Contingency Meetings (advisors or new advisors only) will be the first Tuesday of each month so we can use the large meeting room. Most meetings will be at the Service Center unless the date needs to be adjusted all meetings start at 7:30.

3/1/2017 Registration Opens Council Wide
3/7/2017 Advisor Contingency Meeting
4/4/2017 Advisor Contingency Meeting
5/2/2017 Advisor Contingency Meeting
6/6/2017 Advisor Contingency Meeting
8/1/2017 (Planning for fall kick-off if needed)
9/5/2017 Kick-off Full Contingency Meeting - St. Leo's Church
9/15 - 9/17 2017 Philmont Fall Shakedown Hike (Stokes State Forest)
10/3/2017 Advisor Contingency Meeting
11/7/2017 Advisor Contingency Meeting
12/5/2017 Advisor Contingency Meeting - Cancelled
1/2/2018 Advisor Contingency Meeting
2/6/2018 Advisor Contingency Meeting - Cancelled
3/6/2018 Advisor Contingency Meeting
4/3/2018 Advisor Contingency Meeting
4/13 4/15 2018 Philmont Spring Shakedown Hike FSR
5/1/2018 Advisor Contingency Meeting
6/5/2018 Advisor Contingency Meeting
9/4/2018 Advisor Contingency Meeting
3/19/2019 Advisor Contingency Meeting
4/12 4/14 2019 Philmont Spring Shakedown Hike
6/4/2019 Advisor Contingency Meeting
7/5/2019 Departure for Colorado
7/7/2019 Arrival Philmont Scout Reservation
7/19/2018 Depart Philmont Scout Reservation return NJ

The meeting is open to all adults.

Yours in Scouting,
Drew Kimberlin
Contingent Leader Philmont 2019

Note to Adult Advisors: Adults who submit the online registration application and the Philmont 2019 Leader Application are not guaranteed placement in a crew. Adult placement is based on leadership and physical qualifications.


Meeting Agendas and Minutes


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