2018 Trek

Hello All,

Tuesday, March 6th will be our next Advisor Contingency meeting to form the Philmont 2018 Contingent Committee. This meeting is for advisors or new volunteers that would like to be advisors on the committee. The meeting will be at the Service Center on Genisi Drive, Morganville at 7:30pm. Airline tickets have been booked and final preparations are being made for the contingent Trip to Philmont. We are now planning our Spring Shakedown Hike at Forestburg Scout Camp. The Spring Shakedown Hike is a great opportunity for the Crews to practice their skills they learned and complete 3 or the 7 conservation hours. The remaining hours will be completed at Quail Hill. We currently have 49 scouts and 22 advisors registered.

The dates and flight arrangements for the 2018 adventure are as follows:
Thursday June 28: Newark, NJ UA 306Q depart 6:35AM to Denver, CO. 9:05AM nonstop - Thursday
Saturday June 30: Arrive at Philmont
Thursday July 12: Denver CO UA314W 5:50PM to Newark NJ 11:36PM nonstop - Thursday, July 12

The advertisements for the Philmont 2018 Trek is out on the Monmouth Council Website and registration opened March 1, 2017. Continue to think how you can help as a Crew Advisor and our Contingent about the positions listed below to see how your experience can be best utilized. Some of you may have notes or records from previous treks, please bring them.

Outline of Volunteer Positions:

Crew advisor - participate with crew on bimonthly meetings. Takes part in Philmont trip with crew. The Crew Advisor tracks financial payments for all crew members and returns a summary to the financial coordinator. Also, coordinate skills to prepare for trek.

Contingent Management - takes on pre-trek trip responsibilities such as coordination of Spring or Fall shakedown hike and or food ordering. Help with reservations or hat/shirt ordering as outlined below.

Contingent support - Helps with Fall or Spring shakedown hikes in addition to other responsibilities.

1 = Contingent Leader - Drew Kimberlin
2 = Meeting Notes
3 = Shakedown Hikes: Logistics - Giovanni Migliazza
4 = Shakedown Hikes: Food - Terry Schmalzried
5 = Conservation Weekend
6 = Fundraising
7 = Kick Off
8 = Promotions
9 = Shirt, Hats, Patches - Fran Daily
10 = Copy Assistance - Joe Lezamiz
11 = Mailings
12 = Tour Planning - Itinerary
13 = CPR/ First Aid/ Training - Craig & Vicki Sherman
14 = Financial Records - Dave Napalatano
15 = First Aid Supplies
16 = Adult Shakedowns June 10 complete - Scott Scharaldi
17 = Contingent Meeting September 5 7pm - 9pm - Dan Bodner
18 = Crew Development
19 = Web Site
20 = Ship Stoves

The Advisors Contingency Meetings (advisors or new advisors only) will be the first Tuesday of each month so we can use the large meeting room. Most meetings will be at the Service Center unless the date needs to be adjusted all meetings start at 7:30.

3/1/2017 Registration Opens Council Wide
3/7/2017 Advisor Contingency Meeting
4/4/2017 Advisor Contingency Meeting
5/2/2017 Advisor Contingency Meeting
6/6/2017 Advisor Contingency Meeting
8/1/2017 (Planning for fall kick-off if needed)
9/5/2017 Kick-off Full Contingency Meeting - St. Leo's Church
9/15 - 9/17 2017 Philmont Fall Shakedown Hike (Stokes State Forest)
10/3/2017 Advisor Contingency Meeting
11/7/2017 Advisor Contingency Meeting
12/5/2017 Advisor Contingency Meeting - Cancelled
1/2/2018 Advisor Contingency Meeting
2/6/2018 Advisor Contingency Meeting - Cancelled
3/6/2018 Advisor Contingency Meeting
4/3/2018 Advisor Contingency Meeting
4/13 4/15 2018 Philmont Spring Shakedown Hike FSR
5/1/2018 Advisor Contingency Meeting
6/5/2018 Advisor Contingency Meeting
6/28/2018 Departure for Colorado
6/30/2018 Arrival Philmont Scout Reservation
7/12/2018 Depart Philmont Scout Reservation return NJ

I urge you to pass this on to your troop leaders and/or anyone who is interested in Philmont 2018. The meeting is open to all adults.

Yours in Scouting,
Drew Kimberlin
Contingent Leader Philmont 2018

Note to Adult Advisors: Adults who submit the online registration application and the Philmont 2018 Leader Application are not guaranteed placement in a crew. Adult placement is based on leadership and physical qualifications.


Meeting Agendas and Minutes


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