PHILMONT 2000 COMMITTEE MEETING
QUAIL HILL SCOUT RESERVATION
JANUARY 13, 2000
AGENDA
Review and Rosters
Finances and Payments
Hat/Patch/T-Shirt Status
Medical Forms
Crew Meetings
Crew Itinerary Selection
Trek Reservation Status
Training Event Planning
Other Topics
ATTENDANCE AT COMMITTEE MEETINGS FROM THIS POINT ON ARE
ABSOLUTELY ESSENTIAL. INFORMATION AND DISCUSSION FROM AND AT THE MEETINGS ARE
VITAL TO A SUCCESSFUL TRIP FOR ALL ADULTS AND ESPECIALLY FOR THE SCOUTS IN EACH
CREW.
MISSING EVEN ONE MAY BE DISASTROUS.
Philmont 2000 Committee Meeting #8
January 13, 2000
Meeting Notes
Attendees
Alvarez, Arose, Bascue, Cain, Crichton, Giunta, L. Goldman, R. Goldman, Goldsmith, Golisch, Gordaychik, Marshall, Mayer, Moralle, Noschese, Nuber, Ortiz, Pachman, Pinhas, Ragucci, Rock, Stewart, Vaughn
Handouts
Agenda, Minutes from Meeting #7, Adult Roster, Committee Positions List, Updated Crew Rosters, Philmont 2000 Medical Forms, Philmont Notes, Philmont Training Video Tape, Crew Meeting Agendas, E-Mail on Philmont 2000 Trek mapping
Review and Rosters
Shared with Committee Walt Tannerís current condition. Larry Goldsmith is acting as Contingent Leader until Waltís return. Reviewed prior meeting's minutes. They can now be found on http://philmont4mcbsa.bizland.com and http://philmont4mcbsa.home.att.net with the old site at http://www2.cybercities.com/l/ldg/ being obsolete.
The Council Philmont Advisor is now Jif Fishman. Delete Tom Jennings from Adult Roster; add Jim Arose.. Change Tony Guintaís work phone number. On Crew Rosters, drop McCann from Crew 1. Move Gary Marshall to Crew 1 from Crew 2; add Jim Arose as Crew Dad for Crew 1.
It was suggested that we see about offering slots to other Councils to get better fill on the buses.
Finances and Payments
Reviewed status of payments. Make sure that you get the payment information to Council AND to Larry Goldman in a timely manner.
Still require information about any needs for camperships by January 21, 2000 to Larry Goldsmith.
Reiterated that he policy on adult fees was 60% for the first TWO adults per crew with additional adults paying 100% as is stated in the Committee Meeting #1 Notes. Some questions were raised about revisiting that policy.
Bill Cain indicated that he had spoken to Jane Poole about a fund raising opportunity at Englishtown Raceway during the weekend of May 18-21 where they are looking for groups to help with concession stands for $6 to $7.50 per hour. Age 14 is minimum. Bill will receive more information in late February or early March.
Hats/T-Shirts/Patches
The patches have been made and one patch was given to each Adult present. The t-shirt design is waiting for the map from Philmont. It was requested that we use a mesh-back hat like the 1998 hat. Shirt samples for size were requested at the next meeting.
Medical Forms
The Philmont 2000 Medical forms were passed out to each Crew along with the Philmont Medications and the Monmouth Council supplements. Remember that a forms must be complete and that a copy of the medical insurance card must be attached. Scout forms should be completed and back to the Crew Advisor by the second shakedown. Adult forms should be to the Contingent Leader by Conservation Weekend.
Crew Meeting Information
Copies of Philmont Notes and a complete set of sample crew meeting agendas were handed out. A copy of a Philmont training and no-trace camping video was given to each Crew..
Summaries of Crew Meetings were given:
Crew 1:
focus on itinerary selection; crew positions discussed and preferences made known; crew leader to be elected at another January meeting.Crew 2:
held meeting Sunday night and elected Crew Leader and assistant; prioritized programs and reviewed maps; day hike or overnight in February; looking into a team building fun activity.Crew 3:
elected Crew Leader and other positions; talking about fund raising; looking at program preferences; set calendar with monthly hikes.Crew 4:
meeting is December discussed equipment; elect Crew Leader at next meeting; reviews itineraries.Crew 5:
worked on program preferences and matching to 1999 itineraries; another meeting next week.Crew 6:
elected Crew Leader last week and other positions; human ladder as team building; reviewed Philmont Notes on 10 Essentials and Safe Hiking; outing next weekend.Crew 7:
at December meeting, elected Crew Leader; rest of positions at next weekís meeting; narrowing down to 5 itineraries; reviews at trek on the maps; crew duties; exercise program progress.Crew 8:
held late-November shakedown at Harriman; December meeting had several Scouts do 10 minute presentations on various Philmont Notes; elect Crew Leader and fill other positions at next meeting along with itinerary selection; planning March shakedown.Crew 9:
Elected Crew Leader; discussed equipment and first aid kits; reviews program interests and matching of itineraries; map and compass is weak; will fill other positions at next meeting; planning February hike in Pine Barrens. After January meeting, Scouts will run the meetings.
Crew Itinerary Selection
Preliminary crew itinerary selections were provided by some of the crews. The following are the selections using the 1999 trek numbers.
Crew |
Choice 1 |
Choice 2 |
Choice 3 |
Choice 4 |
Choice 5 |
1 |
8 |
4 |
9 |
||
2 |
|||||
3 |
|||||
4 |
13 |
15 |
16 |
10 |
7 |
5 |
15 |
13 |
7 |
9 |
10 |
6 |
|||||
7 |
7 |
8 |
13 |
15 |
19 |
8 |
7 |
11 |
10 |
12 |
9 |
9 |
10 |
14 |
3 |
6 |
9 |
Updates should be sent to Larry Goldsmith when available. An up-to-date copy can be found on the web site.
Trek Reservation Status
Reservations have been made for everything except the meals at this point.
CPR/First Aid Training
Rich Goldman plus an additional instructor will hold two CPR sessions with up to 16 per session. One session will be Sunday, March 26, 2000 from 6:00pm to 8:00 PM at MCBSA. The other session will be a Friday evening or Saturday in that general time frame.
We are still working on the First Aid portion of the training.
Conservation Weekends
The Conservation Weekends will be May 5-7 at Forestburg and May 12-14 at Quail Hill. Crews 1, 2, 5, and 8 indicated that they will be attending Forestburg. Crews 3, 4, 6, and 7 will attend at Quail Hill. Crew 9 has yet to indicate.
We will plan to have photo IDs taken at Quail Hill during the day on May 13 similar to the last trek.
Spring Shakedown
The route will be along the AT from Camp No-Be-Bosco to Route 206 on the weekend of April 7-9, 2000. Philmont meals will be used and discussed at the next meeting.
Other Topics
Next Meeting
The next meeting will be Thursday, February 10, 2000 at 7:30 PM at Lawrence Lodge at Quail Hill Scout Reservation.
Web Site
Information about the Philmont 2000 Trek can be found on the Internet http://philmont4mcbsa.bizland.com or http://philmont4mcbsa.home.att.net (the second is a subset of the site but does contain all of the 2000 Committee information.