PHILMONT 2000 COMMITTEE MEETING #9
QUAIL HILL SCOUT RESERVATION
February 10, 2000
AGENDA
Review and Rosters
HANDOUT - Review of Jan. 13th Meeting minutes
HANDOUT - An updated Committee Roster is attached. Add e-mail for Gallagher,
update Guinta work phone, add Arose.
HANDOUT ñ An updated Crew Roster is attached. Delete McCann (1), add Arose
as Crew Dad (2), move Marshall to Advisor (1).
Finances and Payments
Airfare Status - Committed to airfare of approximately $326 per ticket on
Continental. All on same flight outbound leaving Newark at 12:10 PM and
arriving Denver at 2:46 PM on 6/28. Contingent split returning: one flight
leaves Denver at 6:20 PM and arrives at Newark at 11:54 PM; the other leaves
Denver at 3:35 PM and arrives in Newark at 10:24 PM with a change in
Cleveland. All times and arrangements are subject to change so this should not
be published to the Crews.
HANDOUT ñ Letter to Contingent on revised payment schedule
Scout Payments ñ All payments should be brought up-to-date as soon as
possible ñ and make sure that Larry Goldman is notified of the details of
all the payments made to Council as soon as they are made to Council.
Cash-flow will become critical.
Camperships ñ Any additional needs?
Fundraising ñ Any comments?
Hat/Patch/T-Shirt Status
Hats/Patches/T-Shirts Status - The 2000 Monmouth Council patches are in.
Current plan is to place a patch on the hat. The T-shirt design has been
agreed to and we are waiting for the map for the back.
Be prepared to let me know the T-shirt sizes and the number of additional
hats to be ordered TONIGHT. The prices for additional are: T-shirts-$5.00,
Hats-$4.00, Patches-$3.00. Remember include ALL T-shirts on form but only
ADDITIONAL hats and patches.
Medical Forms
2000 Philmont Health & Medical Record, Philmont Medication Form and the
Monmouth Council Medical Addendum handed out last meeting. All completed forms
should be returned to Crew Advisors by the second shakedown and be completely
checked for completeness. All Adult Medical forms should be provided to the
Contingent Leader by the Conservation Weekend. Remember, a copy of the
Insurance card MUST be attached to the form. If the information is incomplete
when it is reviewed at Philmont, it will be the responsibility of the Advisor
to call back to New Jersey to obtain the information. Any questions?
Crew Meetings
Each Crew Advisor will review their recent crew meetings. If you would like
any help in planning and/or running a meeting, please let me know and I will
try to help or find someone who can.
Crew Itinerary Selection
HANDOUT: Preliminary Itinerary Selections
PEAKS Book & Guidebook to Adventure should be in the process of being
reviewed within each crew by now. Preliminary determination of the first five
choices for the crew itineraries should be completed. Each crew should be
prepared to provide their choices so that they can be finalized. Note that
several itineraries are blocked now with two Crews selecting them as first
choices.
Planning for Final Itinerary Selection Meeting -- We'll also need to set up
a calling chain for notification for when the Philmont package arrives. Are
all telephone numbers on the committee roster correct? There will be a need to
have at least one Advisor from each crew available in March to make a decision
on Itinerary selection.
Training Event Planning
CPR/First Aid Training ñ Status Report
Conservation Weekend - We are doing Conservation work at both Quail Hill
(May 13) & Forestburg (May 6). We have coordinators and will need to know
which Crews are attending which weekend.
Second Shakedown Hike ñ The second shakedown is scheduled for April 7-9,
2000. Need assistance to coordinate Truck, Bus, Tour Permit, Instructions,
Food, Road Crew, etc. Will be planning to use Philmont food for Dinner.
HANDOUT: Philmont Menus
Next committee meeting - March 16, 2000 at 7:30 PM at Council Service
Center, Oakhurst
Other Topics
HANDOUT: First Aid supplies - Sample letter and list attached.
Still have not received a copy of Philmont Tooth of Time Traders Catalog