Ill provide a large alphabetical listing for check-in. Ill also need several for handing out information.
- Tour Permit
- Need volunteers for road support
Philmont 2000 Committee Meeting #5
September 28, 1999
Alvarez, Bascue, Cain, Crichton, Gallagher, Giunta, L. Goldman, R. Goldman, Goldsmith, Golisch, Gordaychik, Jennings, Marshall, Mayer, Noschese, Nuber, Ortiz, Pinhas, Ragucci, Rock, Smith, Tanner
Agenda, Minutes from Meeting #4, Adult Roster, Committee Positions List,Tentative Crew Rosters, Contingent Meeting Material, Crew Meeting Information for Contingent Meeting, Scout Manners Note, Coleman Scholarship Information, Fundraising Ideas from Internet, 1999 PEAKS Book
When reviewing prior meeting's minutes, Walt requested that all adults continue to help and stay on the committee even if not currently assigned to a crew as changes will likely occur over next 8 months.
The following were added to Committee Roster: Dan Smith and Charlie Ragucci; deleted were: Balma, Hans, Amann, Arose, and Brogowski
Looking to have a patch design by next meeting. The shirt ideas shown below were provided by Phil Crichton. Click on it to see a larger version. Walt proposed using the red version over the heart on the front of a beige shirt with a Philmont map on the back of the t-shirt. A variation could also be used on the hat.
TENTATIVE Crew Rosters were handed out. At the meeting the Advisors from Crew 10 were moved to Crew 9 and the Scouts from Crew 10 were redistributed to other Crews for the Shakedown. The makeup of Crews 1 and 2 were also adjusted. The revised Crew Rosters were available at the Contingent Meeting. The first Advisor listed on the Roster is considered to be the lead Advisor. We have 72 signups of the 77 Scouts to attend the Open House. We are still trying to get 85 Scouts registered.
The Contingent Meeting on September 30 at QHSR will consist of the Youth Protection: Personal Safety Awareness video, short introductions, and then crew meetings to prepare for the first shakedown hike. Parents are encouraged to attend. Advisors should call their Crew members to remind them of the meeting. Philmont backpack rental is now $18 (in 1999). The major portion of the meeting (about 45 minutes) will be spent in Crew Meetings. The topics to be covered in the Crew Meetings are: introductions of Advisors and Scouts, Review/read Scout Manners and harassment item from page 6 of Guidebook to Adventure, and follow the other topics on the handout in order to prepare for the Shakedown. Remember: The Advisors' job is to make sure that the Scouts are prepared for Philmont; sometimes this means making the hard call about the readiness and ability of the Scout.
Fall Shakedown Hike
For the first shakedown on October 10-12, 1999, the Crews should form a telephone chain in case of any change in plans. Scouts must be in Class A uniforms to travel. There will be a transportation fee of $10 collected from all Scouts. They should pack a trails-end bag that can stay in the truck. All should plan to carry at least 3 liters of water on trail; all water on the trail must be purified. The hike will not be grueling as it is not intended to wash anyone out but to be an opportunity to gauge skills and attitudes to guide further preparation.
The Open House was reviewed. It was noted that the map to the Rec Center was outdated as it did not show Rt 18 as being completed to W. Park Ave. The event was deemed a success. It was suggested that future applications request an e-mail address from the Scouts.
The 1999 Philmont PEAKS book was passed out. It will be reviewed starting at the next meeting.
The 1999 Guidebook to Adventure was briefly reviewed. Highlighted information included: p5: Philmont contact information, p6: Physical Training, Harassment, p7: Crew Leader Lead Crew! (It was suggested that the Philmont Guidelines to Crew Leaders be passed out next meeting), p8: Stay Together, Conserve Energy, Map and Compass, p10: Weather, Clothing, Money. p11: Sleeping Bags, Boots. p12: Labels, p14: Stove Shipping, p20: Team Effort, p23: Safety and Health, p26-27: Stress and Group Dynamics, p29: Lightning, p30: Bears, p31: Medical Treatment, p43: Religious Services (all to attend in base camp!)
Getting payments in will be the responsibility of the Lead Crew Advisor. It is important to keep them timely. Payments should be sent to Donna at Council with a notification to Larry GOLDMAN for tracking overall fee payments. A sample fee recording form is attached.
The next meeting will be October 21, 1999 at 7:30 PM at Council Service Center in Oakhurst
Information about the Philmont 2000 Trek can be
found on the Internet at